There are so many lettings and estate agency software providers out there that allow you to store and keep track of documents.
Keep all your documents on a Cloud or agency CRM However, going paperless doesn’t have to be a decade in the making for your agency. Going paperless is something that the NHS have been planning to do for years – but its deadline has been pushed to the end of the decade following the Covid crisis. Save time – With less time spent laboriously filtering through confusing and outdated filing cabinets, or manually sending letters and contracts to tenants, you can save crucial time for your agency.But even better is not using paper in the first place and instead relying on paperless methods. If we recycled just 10% more paper each year, we’d save approximately 5 million trees. Better for the environment – In the UK, we use 12.5 million tons of paper each year, making up 20% of all waste in the UK.Reduce costs – With one office employee consuming £40 worth of paper a year, how much is this costing for your whole agency? Purchasing paper could potentially be costing your agency hundreds every year, depending on the size of your agency.You can allow files to be accessed by your team, and choose who has authorised access. Keep track of important documents – By having all your agency documents stored in secure Cloud servers, you mitigate the risk of losing important files.These are the reasons why we think it’s high-time your agency went paperless: When you think about all the documents required for your agency – contracts, forms, offer letters, legally-required documents – paper purchasing could very well be eating into your revenue. That’s 4 boxes of paper in total with an estimated cost of £10 per box. The average office worker uses 10,000 sheets of copy paper each year. The benefits of having a paperless office strategy Now, with so much technology at our fingertips, developing a paperless office strategy for your letting agency is not only easy, but crucial for keeping your agency compliant and organised. Going paperless in an office was once an impossible feat.
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